The Opportunity

We're looking for a Part Time Administrative Assistant, working in the Travel, Transport & Logistics industry in Parsippany, New Jersey, United States.

• Perform administrative support for Commercial Operations Senior Leaders.
• Perform calendar management and support.
• Schedule and coordinate team meetings and webinars o Coordinate travel arrangements within company guidelines and manage itineraries.
• Assist with processing timely and accurate travel & expense reports o New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.)
• Maintain confidentiality in all aspects of client, staff, and vendor information.
• Maintain department files, lists, archives, etc.
• Help to ensure timely response to departmental inquiries.
• Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing.
• Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
• Create and modify documents such as invoices, reports, memos, letters and agendas.
• Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements.
• Manage and reconcile team P-card expenses.
• Work closely with the department’s Executive Assistant to provide support and assistance to the overall Commercial Operations team o Provide support for internal events team as needed, such as Kid’s Day, Townhalls, etc.

Experience Required for Your Success

• College degree preferred or equivalent experience
• 2+ years of administrative work experience, preferred
• Experience with a global organization with the ability to work across departments strongly recommended
• Detail-oriented, organized, and able to multi-task while meeting deadlines
• Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
• Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
• Ability to work effectively with others to help achieve goals
• Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
• Strong initiative, organizational abilities, attention to detail and accuracy
• Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities
• Ability to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders
• Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint) Required