POSITION OBJECTIVE

Working with a high degree of independence, provide overall administrative management and coordination of a variety of business-related functions; finance, budget, and education programs for the Case-Coulter Translational Research Partnership and select translational research projects from within the university. The coordinator will be assigned a research portfolio made up of multiple grants and contracts, based in multiple research departments with annual expenditures between $1m and $3m. These assignments will change as needed based on changes in funding levels, staffing needs and other dynamics.

ESSENTIAL FUNCTIONS

1. Manage and coordinate several translational research education programs including but not limited to the Coulter C3i Program (Spring/Summer), I-Corps@NCATS (Fall), and Translational Fellows Program (Winter). Manage Case-Coulter Internship program. The Coulter C3i Program responsibilities will include managing the activities of 10-15 teams going through a diligence process involving multiple contractors, scheduling of session, and oversight of a mentorship program. The responsibilities for the I-Corps@NCATS program include hosting several virtual sessions over zoom and coordinate teams. The responsibilities for the Translational Fellows program will include organizing a lecture series and managing mentorship teams. (50%)
2. Serve as the financial and business operations manager for their assigned portfolio, which include translational research projects form the Case-Coulter Translational Research Program and select additional translational research projects across the institution. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analysis. Guarantee compliance with all funding agency and university directives by reviewing all speedtypes in assigned departments monthly to monitor and verify expenditures. (15%)
3. Manage and approve purchases for projects in the assigned portfolio. Projects will likely include multiple accounts for each project, often from different sources and schools. This position will need to work with the funded teams and project managers to ensure the budgets are being spent appropriately. Delegate tasks to other employees as needed and follow up with colleagues, departmental staff, and faculty to assure tasks are completed in a timely manner. Create efficiencies to improve accuracy. (15%)
4. Support the managing director’s administrative needs. Manage schedule and calendar, including arranging meetings, video, and teleconferences, collect materials for grant submissions, and other engagements. This will include interfacing with external entrepreneurial ecosystem stakeholders. Manage reimbursements related to program activities and those of visitors to the program. (15%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (5%)

CONTACTS

Department: Daily contact with faculty and research personnel for projects within the designated portfolio and the CSE Office of Finance Administration and Research Administration maintain workflow.

University: Daily contact with purchasing, Accounts Payable and Human Resources central administrative departments to exchange information.

Students: Contact with graduate students and student employees.

SUPERVISORY RESPONSIBILITY

No supervisory responsibility.

QUALIFICATIONS

Experience: 5 years of related experience required. Experience in a medical, university, or non-profit setting preferred.

Education High school education required.

REQUIRED SKILLS

1. Experience developing or managing budgets.
2. Knowledge of university policies and procedures preferred.
3. Professional and effective oral and written communication skills; and good interpersonal skills with the ability to work and communicate with various individuals within and external to the university. Must demonstrate good presentation skills and the ability to accurately relay information to others in a formal and informal setting. Ability to interact with colleagues, supervisors, and customers face to face.
4. Strong organization skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.
5. Ability to work effectively independently and collaboratively within a team. Must be highly motivated, responsible, dependable and a self-starter. Ability to meet consistent attendance.
6. Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgment and good decision-making.
7. Must demonstrate innovation and the ability to develop new ideas, procedures and systems in order to enhance efficiency and effectiveness.
8. Must demonstrate flexibility and ability to work under pressure; must be able and willing to conform to shifting priorities, demands and timeline.
9. Outstanding interpersonal and communication (oral and written) skills.
10. Demonstrated maturity, including good judgment and ability to be discrete.
11. Demonstrated ability to be courteous and responsive to all interface constituencies (students, faculty, staff, administrators, external contacts).
12. Experience with standard computer software packages, including but not limited to Word, Excel, PowerPoint, PeopleSoft.
13. Ability to meet consistent attendance.
14. Ability to interact with colleagues, supervisors, and customers face to face.

WORKING CONDITIONS

Typical office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. This position is not eligible for the staff hybrid work program.

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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Case Western Reserve University has implemented a COVID Vaccination policy requiring evidence of COVID-19 vaccination for all students, faculty and staff with an on-campus presence. Religious and medical exemptions may be provided in accordance with applicable federal and state laws. For more information go to: https://case.edu/equity/covid-19-accommodations. Applicants may contact the Office of Equity at 216-368-3066 /equity@case.edu for information regarding religious or medical exemptions as an accommodation.